Headline

Project Coordinator, University of Calgary

About

An experienced, dynamic and goal-oriented Professional (17 years of experience in Education, Oil& energy, Construction Industries) having strong knowledge of requirement gathering skills and project coordination which includes core skills of end-to-end requirements management, stakeholder facilitation , experience in organizing, prioritizing, confidentiality of documents, and detailed preparation of reports and projects. My ability to get along well with others, to make necessary adjustments to meet deadlines, and effectively coordinate in fast-paced environments have all contributed to my growth in this field and my employers placing a significant degree of trust in me. Apart from contributing to the the processes and strategies which enhance any projects that I am working on,I feel my greatest strengths are firstly my ability to deliver projects to agreed timescales.Secondly, my skills at gaining a clear understanding of a clients exact need, and thirdly being able to coordinate and lead all project resources whilst at the same time building strong working relationship with other project managers and stakeholders. Technical Skills: Database Software-- SharePoint,Outlook Spreadsheet Software-- MS Excel Project Management Software-- MS Project Word Processors/Graphics-- MS Word, MS Visio Strong Suit: Business Administration, Project Coordination, Recruitment, Facilitation of meetings, MS Project 2010, MS Office Suite (Word,Excel,Powerpoint), MS Outlook, Teams, Groupwise, PeopleSoft, SharePoint, QuickBooks,HRIS, RTIS,WHMIS, Safety and Training, 3E Online internal portal, Prosci Adkarr, Banner, Cascade, Casper Report, Class Climate

Location

Greater Calgary Metropolitan Area

Work experience

Coordinator, Graduate Experience at University of Calgary, Jul 2024 - Present · 2 yrs 1 mo, Calgary, Alberta, Canada

Office and Project Coordinator at University of Calgary, May 2023 - May 2024 · 1 yr 1 mo, Calgary, Alberta, Canada

Administrative Coordinator-Director’s Office at University of Regina, Jul 2018 - Jun 2023 · 5 yrs, Information Services, Responsible for serving as a primary point of direct administrative contact and liaise with other offices, individuals, and external institutions and agencies on a range of day-to-day issues. Responsible for monitoring and coordinating accounting activities as appropriate and prepare internal reports for management; participating in budget planning and management. Assisting with project development and planning to ensure more efficient service and organization of the office. Assisting in the coordination, supervision, and completion of projects as appropriate. Responsible for scheduling and coordinating the AVP and senior management team appointments and travel arrangements and coordinating and overseeing daily office activities. Responsible for gathering, entering, and updating data to maintain departmental records and databases; establish and maintained files and records. Responsible for posting, balancing, monitoring, and reconciling monthly ledgers, budgets, payroll, and financial reports; process account transactions relating to HR and Finance Banner; handling the purchasing process, including payment authorization; monitoring, maintaining, and reconciling records of expenditures and revenues. Assisting other units within the Information Services, as required. Responsible for training, supervising, and guiding casual and student employees as appropriate; may participate in performance appraisals.

Administrative Assistant at Levene GSB, University of Regina, Aug 2016 - Jul 2018 · 2 yrs, Saskatchewan, Canada, Responsible for managing the Associate Dean’s calendar, appointments, and schedule and acts as a primary contact and information source for the Kenneth Levene School. Responsible for counselling prospective students on processes and procedures related to their specific program. Responsible for coordinating annual orientation for incoming students. Responsible for advising students about scheduling courses, registration, and other administrative work. Responsible for managing student records. First point of contact for the admission process of Graduates in the Levene School of Business. Monitoring personal and Levene email boxes daily and responding directly to the student’s program-related queries Organizing events like the Annual Levene dinner, Convocation and E/MBA Information session for the Levene School. Accountable for special projects, events, correspondence, brochures, information emails and advertising insertions. Serve as primary contact with the Bookstore for graduate textbook orders, coordinate and generate course evaluations at the end of each semester using class climate software. Updating and maintaining Levene’s website by updating the course schedule for all the semesters. Arranging several special events throughout the year within the allotted budget. Arranging facilities, coordinating the meal, managing seat arrangements for dignitaries and special guests, confirming event details with special guests and managing other logistic information.

Safety, Training and Security Admin Professional at Co-op Refinery Complex, Jul 2016 - Aug 2016 · 2 mos, Regina, Saskatchewan, Canada, Ensuring compliance with all current legislation, codes of practice and relevant standards.. Preparing reports by collecting, analyzing, and summarizing regulatory and compliance data and trends. Responsible for uploading the MSDS/SDS sheet to 3E portal. Track the version of SDS sheet and update the CRC inventory list. Update 3E SDS library with products information and Update 3E web host sites for the customers by sending email . Prepare checklist of safety shower/eyewash units in the plant. Emergency response call out. Update and maintain the parking permits, excavation permit and trailer sitting permit. Prepare monthly reports for extended duration safe work. Prepare OH &S meeting minutes

Human Resources Assistant at Co-op Refinery Complex, Dec 2015 - Jun 2016 · 7 mos, Regina, Saskatchewan, Prepare internal and external job postings, pre-screen applicants and conduct references and prepare employment contracts. Maintain human resources records,including input and maintenance in HRIS. Record any completed,returned appraisals and signed payroll communications that are returned. Prepare the package of Extended Health Care and Dental Claim forms to be couriered to The Co-operators. Prepare the minutes of the weekly Human Resources Meeting and distribute them to the HR employees. Complete the auditing of changes to the RHRS and Isync programs. Respond to client group questions surrounding corporate policies an procedures and benefits in a timely manner. Maintain confidential and electronic filing systems. Operate telephone switchboard and CONSOLE to answer, screen and forward calls,providing information, taking messages and scheduling appointment. Collect sorted, distributed and prepared mail, messages and courier deliveries .

Education

Certificate, Professional Leadership, University of Regina

Post-Graduate diploma in Project-Management, School of Business, Centennial College