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Facilities Executive @ Jones Lang LaSalle | Managing Facility Operations, Vendor Management

About

With over 17 years of experience, including more than 5 years as a Facilities Executive at Jones Lang LaSalle, I focus on comprehensive facility management for industrial and manufacturing spaces. My expertise spans preventive and breakdown maintenance of critical assets such as HVAC, electrical systems, DG sets, chillers, and access control, ensuring seamless operations across a 45,000+ sq. ft. facility. At JLL, I manage soft and hard services, procurement processes, vendor onboarding, and compliance with internal standards like ISO 45001. By supervising 30+ outsourced staff and leveraging tools like SAP and Ariba, I contribute to operational efficiency and cost optimization while maintaining high standards in safety, compliance, and service delivery.

Location

Mumbai Metropolitan Region

Work experience

Administrative Assistant at Any_

Facilities Executive at Jones Lang LaSalle Property Consultants (India) Pvt. Ltd., Sep 2020 - Present · 5 yrs 10 mos, Lead end-to-end facility management operations (Soft & Hard Services) for an industrial/manufacturing facility spanning 45,000+ sq. ft. Manage preventive and breakdown maintenance of critical assets including HVAC, electrical systems, DG sets, UPS, chillers, air compressors, FAS, CCTV, access control, PA systems, VAMS, and annual electrical maintenance. Supervise and coordinate 30+ outsourced staff across housekeeping, security, technical services, transport, pantry, and canteen operations. Handle complete procurement lifecycle: PR/PO creation, AMC renewals, vendor onboarding, billing, audits, and documentation using SAP, Ariba, and JLL systems. Drive cost optimization initiatives through vendor negotiations, AMC rationalization, and service efficiency improvements. Ensure statutory and regulatory compliance including PF, ESIC, Fire Form-B, MPCB, MSEB, and Contract Labour Act requirements. Implement and monitor HSE policies, sop, JSA, procedures, and risk assessments, ensuring alignment with corporate and statutory standards. Conduct regular safety inspections, identify hazards, recommend corrective actions, and support incident investigations with root cause analysis. Manage EHS documentation, reporting, and data analytics, providing statistical and compliance reports to clients and stakeholders. Support preparation and execution of ISO 9001, ISO 14001 & ISO 45001 audits, ensuring timely closure of observations and continuous improvement. Coordinate employee engagement activities, CSR initiatives, and site events to enhance workplace culture. Train, evaluate, and monitor performance of security, housekeeping, and technical teams to maintain service quality and compliance.

Administrative Assistant at JLL, Mar 2018 - Present · 8 yrs 4 mos

Sr. Facility Executive at JLL, Mar 2018 - Present · 8 yrs 4 mos, Pune District, Senior Facility Management & Administration professional with 17+ years of experience across manufacturing, corporate, and IT environments. Expertise in end-to-end facility operations (Soft & Tech services), statutory & ISO compliance, procurement, vendor & contract labour management, infrastructure maintenance, budgeting, and HSE implementation. Proven record of cost optimization, audit compliance, and operational excellence while managing large teams, multiple vendors, and mission-critical infrastructure.

Administrative Assistant at Jones Lang LaSalle Property Consultants (India) Pvt. Ltd., Mar 2018 - Nov 2019 · 1 yr 9 mos, Managed administration & facility operations for IT office space of 40,000+ sq. ft Coordinated procurement, vendor management, compliance tracking, and MIS reporting. Supported leadership with cost analysis and operational optimization. Managed meeting rooms, conferences, visitor management, and office logistics.

Purchasing Assistant at Shivtech Marine Controls & S&S Pvt. Ltd., Mar 2011 - Mar 2018 · 7 yrs 1 mo, Managed procurement and vendor negotiations. Handled Export & Import documentation and coordination, including invoices, packing lists, shipping documents, and liaison with freight forwarders and customs agents. Supported ISO 9001 documentation, internal audits, and compliance requirements. Coordinated ISO audit preparation and ensured timely closure of observations. Managed E-Tendering activities, including tender documentation, submission, vendor coordination, and follow-ups. Supported cost estimation, quantity surveying, and value engineering activities. Assisted HR and administration functions, ensuring statutory compliance and audit readiness.

Education

Bachelor's Degree, Mumbai university

Electronics & Telecommunication (Technical Course), GOVT