Mahima D.
HR Administrator | Payroll & HRIS Specialist | CPHR Candidate | Alberta Employment Standards
Edmonton
6+ years of work experience
Jan 20251 yr 5 mosPresent
Edmonton, AB
1. Process bi-weekly payroll for 50+ employees across multiple site locations, ensuring 100% compliance with the Alberta Employment Standards Act, WCB, and OH&S regulations; implemented an automated timesheet tracking system that reduced payroll discrepancies by 40% and brought overall payroll accuracy to 98%.
2. Leading full-cycle recruitment across 5+ locations — from job posting and candidate sourcing through to interviews, offer management, and onboarding — reducing average time-to-fill by 25% and digitizing the onboarding process to cut administrative paperwork by 40% while improving compliance accuracy by 30%.
3. Maintaining error-free HRIS records and generating audit-ready workforce reports for senior management, supporting data-driven decisions on headcount, turnover, and labour cost management.
4. Administering WCB claims and employee benefits enrollment end-to-end, acting as the primary point of contact for employees navigating compensation and coverage queries.
5. Built a real-time HR KPI dashboard tracking key workforce metrics — attendance, turnover rate, headcount, and time-to-fill — improving reporting accuracy to 100% and workforce planning efficiency by 35%.
Jul 20246 mosDec 2024
Edmonton, AB
1. Supported full-cycle recruitment across multiple requisitions — posting jobs, screening 100+ resumes per hiring cycle, and coordinating interview schedules — improving candidate screening efficiency by 45% through a structured shortlisting framework.
2. Managed end-to-end onboarding for all new hires including offer documentation, benefits enrollment, and orientation coordination, achieving 100% on-time completion across every intake.
3. Maintained PIPEDA-compliant employee records and HR databases, ensuring accuracy, confidentiality, and audit-readiness of all personnel files.
4. Provided day-to-day HR administrative support, including drafting employment letters, updating HRIS records, and responding to employee queries on company policies and benefits.
Jan 20222 yrs 4 mosApr 2024
Thompson Rivers University
1. Oversaw and organized multiple HR-related events, enhancing member engagement and promoting a deeper understanding of human resources practices among university students and professionals.
2. Coordinated the planning and execution of guest speaker sessions, workshops, and networking events, connecting students with industry experts and creating valuable learning opportunities.
3. Fostered collaboration between members by creating an inclusive and supportive environment, encouraging teamwork and active participation in club activities and HR-related initiatives.
4. Developed and distributed internal communications, ensuring timely updates about upcoming events, initiatives, and important HR trends to keep members informed and engaged.
5. Managed the club's online presence, creating and maintaining digital content, boosting visibility, and engaging with students through various social media platforms.
Mar 20226 mosAug 2022
Kamloops, British Columbia, Canada
1. Assisted in maintaining employee records, ensuring compliance with company policies, and updating HR databases to guarantee accuracy and efficiency in managing sensitive employee information.
2. Coordinated recruitment efforts, posting job openings, screening resumes, and scheduling interviews, effectively supporting the HR team in sourcing and selecting top talent for open roles.
3. Managed employee onboarding processes, preparing new hire documentation, facilitating orientation sessions, and ensuring a smooth transition for new employees into the company.
4. Assisted in administering employee benefits programs, answering queries, and providing necessary information to employees, ensuring they are fully informed about their benefits options and processes.
5. Supported the HR team with payroll administration, gathering and verifying employee timesheets, and ensuring accurate processing of wages in compliance with company policies and legal requirements.
Jun 20201 yr 7 mosDec 2021
Hybrid
1. Lead end-to-end recruitment processes, including job postings, candidate screening, interview coordination, and facilitating hiring decisions.
2. Maintain employee records and oversee payroll, ensuring compliance with labour laws (EPF, ESI, PT).
3. Organized training programs and skill development initiatives to enhance employee growth.
4. Resolve employee grievances and mediate conflicts to foster a positive workplace culture.
5. Prepared HR reports and analytics to support strategic decision-making.
Mar 20204 mosJun 2020
Remote
1. Assisted the HR team in recruitment tasks, including sourcing candidates, scheduling interviews, and maintaining candidate databases.
2. Supported onboarding activities by preparing documentation, coordinating orientation sessions, and assisting new hires with initial setup.
3. Maintained and organized employee records, ensuring accuracy and confidentiality.
4. Provided administrative support to the HR team, including drafting communications, updating HR databases, and preparing reports.
5. Conducted research on HR best practices and labor law updates to assist in policy development.
Education
Post Baccalaureate Diploma, Human Resource management
Thompson Rivers University
20222 yrs2024
Master of Arts - MA, Political Science
Delhi University
20192 yrs2021
Join Mahima and 10k+ other professionals on
Tal is the app where bosses meet engineers & builders directly, without middlemen
Download Tal Boss