Ayan Ali Khan ,PMP® profile photo 1 on Tal

Ayan Ali Khan ,PMP®

Contract Administrator | Assistant Project Manager | Former Architect |

Greater Perth Area

8+ years of work experience

Perkins Builders
May 20262 mosPresent

Perth, WA

Renascent
Jan 20251 yr 4 mosApr 2026

Orange, NSW

Hines Constructions Pty Ltd
Apr 20223 yrsMar 2025

Bathurst, New South Wales, Australia

Assisting with Site Manager, Project Manager, and Project Engineer administrative roles. Assessing suppliers/subcontractors resources, quality systems. Preparing subcontract agreements including scopes of work, document register, standard and special conditions relevant to specific trades. Ensuring cost control procedures are maintained. Preparing monthly cost reports including forecasting of project cash flow, preliminaries and trade costs. Proactive approach to identifying and maximizing costs savings under the head contract and subcontracts alike. Managing the process of cost control on all projects, being responsible for the project control registers and preparing accurate monthly cost reports. Administering variation submissions including pricing and justification for the client and subcontractors to maximize return for the company. Demonstration in successfully managing the procurement process, preparing and issuing of trade packages in a timely manner, managing the procurement schedule, and purchasing in line with project deadlines. Demonstrated ability to improve overall project performance. Able to set up, manage, monitor & status project programmed. Minute PCG meetings & issue the same promptly. Assessing subcontractor progress claims and preparing payments in line with the relevant Securities of Payment Act. Reviewing ‘registration of interest’ from subcontractors and suppliers and making recommendations for Project Managers approval. Negotiating with subcontractors and suppliers. Closing out final accounts at the conclusion of a project within 1 month including receipt of Deeds of Release form all subcontractors.
Gul Ahmed Textile Mills Limited
Nov 20163 yrs 5 mosMar 2020

Karachi

Successfully done execution of outlets at different locations like Askari mall, CSD Kala Pull, Faisalabad, Lucky One Mall, Packages mall, WTC, Larkana, Nawabshah, Sahiwal, Gulgasht Multan, Shalimar link road, Mall of Sialkot. Successfully done designing for complete renovation of Dolmen Mall Tariq road outlet (3305 SQFT), Auto Bhan Road outlet, Factory outlet at GTM 8, Successfully done designing for partial renovation of outlets at different location like Bahadurabad, Hyderi , Ghafooria, Maymar, Samama Mall, Muzaffarabad. Successfully done designing for front elevation of outlets at different location like Wapda Town, Peshawar, Attirum Mall. Successfully done execution of fabric stores in nationwide. Collaborate on projects with HOD, product managers, retail team for the space utilization according to the product range and department of categories. Conduct site survey and generate MOMs for the site meetings, reviews and progress. Coordinate with vendors for technical site issues, procurements and others to ensure quality, cost efficiency and timely project completion.
IK Associates
May 20166 mosOct 2016

Karachi

Looking after the projects of KHAADI at " Emporium Mall Lahore" & " WTC Mall Islamabad"

Education

Asia Pacific International College

Master of Project Management and Business, Project Management

Asia Pacific International College

20202 yrs2022
NED University of Engineering and Technology

Bachelor of Architecture (B.Arch.), Architecture

NED University of Engineering and Technology

20085 yrs2013

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Headline

Contract Administrator | Assistant Project Manager | Former Architect |

About

PMP-certified Contract Administrator with 10+ years of construction project experience, including 4+ years in Australia, supporting the delivery of commercial and regional projects from procurement through to handover. Strong background in contract administration, trade procurement, cost management and risk control, with increasing involvement in site coordination and delivery sequencing. Experienced in supporting Project Managers and transitioning into delivery-focused responsibilities, including trade negotiations, value engineering, design coordination, and subcontractor management. Recognized for driving cost efficiencies, maintaining contractual compliance, and contributing to program certainty and margin improvement across complex projects.

Location

Greater Perth Area

Work experience

Contract Administrator at Perkins Builders, May 2026 - Present · 2 mos, Perth, WA

Contract Administrator at Renascent, Jan 2025 - Apr 2026 · 1 yr 4 mos, Orange, NSW

Contract Administrator at Hines Constructions Pty Ltd, Apr 2022 - Mar 2025 · 3 yrs, Bathurst, New South Wales, Australia, Assisting with Site Manager, Project Manager, and Project Engineer administrative roles. Assessing suppliers/subcontractors resources, quality systems. Preparing subcontract agreements including scopes of work, document register, standard and special conditions relevant to specific trades. Ensuring cost control procedures are maintained. Preparing monthly cost reports including forecasting of project cash flow, preliminaries and trade costs. Proactive approach to identifying and maximizing costs savings under the head contract and subcontracts alike. Managing the process of cost control on all projects, being responsible for the project control registers and preparing accurate monthly cost reports. Administering variation submissions including pricing and justification for the client and subcontractors to maximize return for the company. Demonstration in successfully managing the procurement process, preparing and issuing of trade packages in a timely manner, managing the procurement schedule, and purchasing in line with project deadlines. Demonstrated ability to improve overall project performance. Able to set up, manage, monitor & status project programmed. Minute PCG meetings & issue the same promptly. Assessing subcontractor progress claims and preparing payments in line with the relevant Securities of Payment Act. Reviewing ‘registration of interest’ from subcontractors and suppliers and making recommendations for Project Managers approval. Negotiating with subcontractors and suppliers. Closing out final accounts at the conclusion of a project within 1 month including receipt of Deeds of Release form all subcontractors.

Manager Projects & Maintenance at Gul Ahmed Textile Mills Limited, Nov 2016 - Mar 2020 · 3 yrs 5 mos, Karachi, Successfully done execution of outlets at different locations like Askari mall, CSD Kala Pull, Faisalabad, Lucky One Mall, Packages mall, WTC, Larkana, Nawabshah, Sahiwal, Gulgasht Multan, Shalimar link road, Mall of Sialkot. Successfully done designing for complete renovation of Dolmen Mall Tariq road outlet (3305 SQFT), Auto Bhan Road outlet, Factory outlet at GTM 8, Successfully done designing for partial renovation of outlets at different location like Bahadurabad, Hyderi , Ghafooria, Maymar, Samama Mall, Muzaffarabad. Successfully done designing for front elevation of outlets at different location like Wapda Town, Peshawar, Attirum Mall. Successfully done execution of fabric stores in nationwide. Collaborate on projects with HOD, product managers, retail team for the space utilization according to the product range and department of categories. Conduct site survey and generate MOMs for the site meetings, reviews and progress. Coordinate with vendors for technical site issues, procurements and others to ensure quality, cost efficiency and timely project completion.

Project Manager at IK Associates, May 2016 - Oct 2016 · 6 mos, Karachi, Looking after the projects of KHAADI at " Emporium Mall Lahore" & " WTC Mall Islamabad"

Education

Master of Project Management and Business, Project Management, Asia Pacific International College

Bachelor of Architecture (B.Arch.), Architecture, NED University of Engineering and Technology